Professional benefits administration at no additional cost
EBS Employee Benefit Services
Professional benefits administration at no additional cost
Employee Benefit Services (EBS) is more than a brokerage firm. As a licensed third-party administrator (TPA), we perform services for our clients that brokers cannot provide. What’s more: we provide them at no additional cost—just for being an EBS client. Benefits administration by EBS includes:
Your HR department will have three online forms to manage the eligibility of your entire employee benefit package.
Once you send the electronic form, we assume responsibility for enrolling, changing, and terminating coverage for all of your employee benefits. (Show me some samples of EBS’s Three-Form Employee Benefit Management [1.6 MB PDF].)
Reconciling bills from multiple carriers is time consuming. That’s why EBS prints all bills for all insurance carriers from a single system. And because everything comes from a single system, all bills are in balance with each other. If the insurance company requires the use of its own bill, we reconcile it against our system to ensure accuracy.
EBS makes paying your premiums easy. Your accounts payable department writes one check to us and we disperse the correct premium to all of the insurance companies in your benefits plan.
With EBS, your payroll will always balance with your billings.
The same system that prepares bills also reports to your payroll department what you should be deducting out of each employee’s check. The payroll deduction spreadsheet breaks out costs by location and cost center for your payroll department. We deliver it in hard copy or electronically.
Every year, EBS sponsors one or more seminars covering employer laws as they pertain to benefits and providing legislative updates. Past topics have included COBRA/HIPAA, Section 125, and HSAs.
All of our clients are invited. These seminars also provide an opportunity for our clients to meet each other and discuss important human resources issues.
We have four claims examiners available to help your employees resolve claim problems, regardless of the insurance company.
When an employer has ten benefits with eight enrollment forms, enrolling into a complex benefit package can be a daunting task. That is why EBS has developed a personalized, single-source enrollment form for all products.
Each employee receives a personalized form that includes his or her exact payroll deduction. This single-source enrollment form simplifies the enrollment process and ensures the employee is enrolled accurately. (Show me a sample of a Personalized Enrollment Form [495 KB PDF].)
When an employee makes their initial election or changes their elections during the plan year, we send them a confirmation form confirming the changes that have been made. This includes detailing elections made as well as confirming their beneficiaries and dependents.
It is an excellent triple check for you, EBS, and the employee. (Show me a sample Confirmation Form [198 KB PDF].)
EBS keeps hard copy records of every employee's entire benefit enrollment, election and change history. Much of that information is duplicated electronically in our Benefit Tracker system for immediate access.
A price cannot be put on this service when it comes to beneficiaries and dependent eligibility.
COBRA and HIPAA put substantial record-keeping and privacy burdens on employers. Maintaining your compliance is vital but time consuming. EBS saves you time and keeps you in compliance with a full-time employee dedicated to COBRA and HIPAA administration.
One of our in-house CPAs will coordinate the preparation of your IRS 5500 forms. EBS delivers them to you ready for your signature.
Section 125 cafeteria plans let your employees pay for benefits with pre-tax dollars, but add a significant administrative burden for employers. EBS will administer your Section 125 plan, including employee spending accounts.
Our Section 125 administration includes the preparation of personalized Section 125 enrollment forms annually for all existing employees and whenever an employee’s family status changes. (Show me an example of a Personalized Section 125 Enrollment Form [356 KB PDF].)
If an employee has an open enrollment period, EBS will send them an enrollment form explaining what their current level of coverage is and who their dependents and beneficiaries are. Knowing what they currently have makes it that much easier for employees to decide what they need.